Shortcut – RECcORD – Hustræf


17th to 19th of May 2017
Godsbanen, Aarhus, Denmark


Participate, experiment, learn, teach and co-create for the future!

Across Europe there is a great demand for civic engagement. Cultural institutions, politicians and researchers are looking for ways to engage and support civic participation in arts and culture as well as in society in general.

We want to influence this agenda by inviting you to three days of activities that will give you the the opportunity to participate and to experiment, to learn, teach and co-create new possibilities for the future.

The full program for three days will offer you and everyone with an interest in participatory processes an opportunity to personally experience and understand very different forms of participation but also to be introduced to results of brand new experimental research in the area.

Combined these three days will give you both hands-on experiences, new theoretical insights and practical tools directly usable in your own local reality.

We are looking so much forward to seeing you in Aarhus, Denmark


Kind regards

The RECcORD Partners

New Reccord all logos banner

About the event

 Day 1, the 17th of May…

…we will focus on Participation in Arts and Culture in general starting with a short presentation of the people and the methodology used in the RECcORD project.

Then you will be introduced to the goals, methodologies and values of a series of projects and activities all dealing with different aspects of participation. During the presentations you will be able to choose which of the projects you want to join later for a more in-depth, hands-on participatory experience through workshops and guided Tours.

After dinner you will be able to relax and party a little at an informal networking event in the Godsbanen Bar and Foyer. Here you will find a small stage where you can present pictures or visual presentations or simply DJ by playing your favorite tune for everybody on the sound equipment directly from your smartphone.

Or… of course you can simply pick one of the many events happening in Aarhus as a part of the ECoC Aarhus 2017 extensive program

Day 2, the 18th of May…

we will concentrate on the results of the RECcORD Project. The three researchers from Aarhus University – who have been working on this experimental project since early 2016 investigating participatory forms in European cultural centres – will try to answer some of the questions asked like; what kind of citizen involvement takes place in the cultural centers, and what  are the potentials and effects of this citizen participation?

You can expect to be presented not only to new understandings of the concept of participation and to new descriptions of different participatory forms but also to the possible effects linked to the activities.  After the presentation you have the opportunity to relate directly to the results through a session of Questions & Answers with the researchers and the floor.

Since the RECcORD project is not only about participation but also using participation as a methodology it includes an important learning process.  It is important to understand how the theory and methods have been experienced in real life by the 20 Recorders who gathered all the information used by the researchers. Therefore the Recorders – all being professionals from cultural centres in Europe – facilitates Informal Conversations about specific participatory forms that they have experienced and related to. Here – in a smaller group – you will also have the possibility to present your own knowledge and experiences to both the Recorders and the other participants of the conference. It is up to you if you want join the conversations or maybe one of the other workshops or guided tours that you maybe missed the day before.

After lunch a Keynote Speech will be presented by a leading researcher in the area as an introduction to a larger Panel Debate on the subject of “Participation in Arts and Culture”. Facilitated by an experienced expert in European culture, representatives and stakeholders from different cultural institutions and organizations in Europe will debate the meaning and the possibilities of the new understandings of participation.

After the debate you will have a nice dinner in the Spiselauget Restaurant and Foyer and while you are dining the Rå Hal is being transformed into the venue for the amazing DRUM- KLUB event. This participatory co-creating music project, which is very successful in Potsdam, Berlin is now performing outside Germany for the very first time. Drum – Klub offers up to 180 drummers to play along with the 8 professional instructors on the stage in order to create fantastic energetic music with you.  To stay absolutely true to the participatory concept this event is organized together with the music venue RADAR so that it is also open to the general public, enabling you to meet and play together with people from Aarhus. If you don’t feel like actually drumming along you can also participate as a spectator.

And.. of course again you also have the opportunity to explore Aarhus by night visiting one of the many events taking place in Aarhus as a part of the ECoC Aarhus 2017 extensive program

Day 3, the 19th of May…

…we will focus on the future and in order to understand the reality and conditions of the European cultural centres an expert keynote speaker will introduce us to central Challenges and Possibilities for the European cultural centres.
Then we will dig a little deeper into real life situations by interviewing three representativesfrom the cultural centres who participated in the Reccord project as Hosting Centres for the Recorders. What’s actually up and What’s down? are some questions they will be asked.

This will lead us to the final facilitated Panel Debate and a discoussion of the Challenges and Possibilities in European Cultural Centres. What do we know about the Cultural centres by now and what would we still like to know? What are the true obstacles for the development of participation in culture and arts, and how do we overcome them are some of the main issues to be talked about in the panel and in a Question & Answers session with you and the other participants.

Just before lunch we will try to sum up the event and the activities – and through your participation hopefully we will be able to sketch out new Visions for Cultural Centres in Europe.


Preliminary – (will be updated)


Wednesday the 17th of May





Check In – opens
Networking, coffee and tea

Rå Hal entrance


Official Welcoming
Peter Ørting – Chairman of Kulturhusene i Danmark

Ivo Peeters – Chairman of European Network of Cultural Centres

Ole G. Jørgensen – Godsbanen

Birgit Eriksson – Aarhus University

Representative of ECoC Aarhus 2017

Rå Hal – Stage area


Presentation of RECcORD methodology

– Recorders and Hosting Centres

Rå Hal – Stage area


Presentation of participatory workshops
Workshops, guided tours and activities.

Rå Hal – Stage area


Workshops, guided tours and activities continnued

Godsbanen and surrounding areas


Dinner and events
With and around “The Fireplace”

Godsbanen and surrounding areas


Bar, public DJ, networking

Foyer, Restaurant and small stage area


Good night
… or activities in European Capital of Culture Aarhus 2017

Aarhus City


Thursday the 18th of May





Check in opens



Presentation of RECcORD research results
Birgit Eriksson, Assoc. Prof.
Carsten Stage, Assoc. Prof
Camilla Møhring Reestorff, Assoc. Prof.




Restaurant Spiselauget and Foyer


Conversations part, Workshops and Guided Tours
Informal conversations with Recorders about participatory forms, yours and theirs personal experiences.

Rå Hal, Godsbanen and surrounding areas


Coffee, tea and cake and swapping Conversation groups.



Conversations 2.nd part

Workshops and Guided tours Continued

Rå Hal, Godsbanen and surrounding areas


Keynote – Dr Leila Jancovich

Why participation matters – in cultural centers, institutions and capitals

Dr Leila Jancovich will share her thoughts on the way participation is used to mean very different things to different cultural institutions and consider her findings from Aarhus 2017 with particular reference to the role of cultural centres and other community infrastructure.

Dr Leila Jancovich worked for many years in the cultural sector as a producer, researcher and policy maker before undertaking a PhD into participation, power and decision making.  She is now an academic at University of Leeds, UK and has been working with Aarhus University on research into how “participation” if defined and implemented within Aarhus 2017 and also manages an international network on participation and engagement in the arts (

Rå Hal – Stage area


Participation in Culture and Arts – Panel Debate

Rå Hal – Stage area




Dinner with Spiselauget
Presentation of the honorary award “ The Golden Shovel”

Restaurant Spiselauget and Foyer


Drum – Klub event
Participate as a drummer or spectator in this amazing co-creation concept from Potsdam- Germany visiting Denmark for the first time!

Rå Hal



…or Aarhus Capital of Culture by night


Friday the 19th of may





Check in
Coffee, tea and bread

Restaurant Spiselauget and Foyer


Keynote Speech
Challenges and Possibilities for participatory culture in Europe

Rå Hal – Stage area


Whats up? Whats down?
Three representatives from Cultural Centres participating in RECcORD as Hosting Centres are being interviewed by Mette Dalby who – besides being a Recorder in the project – is the manager of Cultural Complex Nicolai in Kolding, Denmark.

Rå Hal – Stage area


Challenges and Possibilities for European Cultural Centres – Panel Debate.
Facilitated debate with representatives from cultural institutions, organisations and the floor.

Den Rå Hal – Eating Area


Closing words

Rå Hal – Stage area



Restaurant Spiselauget and Foyer


General Assembly – Kulturhusene i Danmark (KHiD)
Only for KHiD members



Goodbye and take care!

Practical information

Location – Godsbanen

The venue for the conference acitivites is the Cultural Production Center GODSBANEN in the city of Aarhhus.

With open workshops, studios, project rooms, theatre stages, auditoriums, dance halls and much more, Godsbanen provides every opportunity; whether you want to stage a week long theatre festival, practice your dance moves or perhaps host a meeting.

The buildings used to host one of Denmark’s largest train freight yards, and the old buildings are renovated with respect for their history and are worth a visit in themselves.

Take a tour of our website – on all pages you’ll find a summary in English.
Adress: Godsbanen, Skovgaardsgade 3, 8000 Aarhus C



You have different opportunities going to Aarhus by airplane but both airports are in some distance from the city and you must expect going by Bus also for between approx. 1,0 to 1,5 hours

Aarhus Airport

Billund Airport

Alternatively you can go by plane to Copenhagen Airport and directly from there it is easy to go by train to Aarhus which will take about 3 hours.


Cabbinn – Aarhus

Guldsmeden – Aarhus

Hotel La Tour

Hostels and Bed and Breakfast

Simpelbed hotel


City Sleep In

AB centrum


Registration and participation fee

When you register you can choose between participating in the full program (3 days, 17-19/5) or either the first 2 days (17-18/5) or the last 2 days (18-19/5).

If you are a member of Kulturhusene i Danmark (KHiD) or European Network of Cultural Centres (ENCC) you can register for a reduced price.

For members of KHiD and ENCC the fee is approximately 120 EUR for 2 days and 165 EUR for 3 days.

For non-members the fee is approximately 165 EUR for 2 days and 225 EUR for 3 days.

The registration form requires online payment by credit card. If you are unable to pay by credit card please contact us at



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Kulturhusene i Danmark
Farvergade 27 D, 3rd floor
1463 Copenhagen

+45 3314 1207